Track props across a production

A prop is anything the production has to physically produce: the phone, the glasses, the bracelet that has to match across four days of shooting. The list matters less than knowing where each one has to be and who is holding it.

One entry, many scenes

Props live in the production's warehouse. A prop has a name, photos and its own page. There is one of each — the phone used in six scenes is one entry with one set of photos, not six.

Photos are the point. A prop list without photos is a shopping list; with them it is a continuity record that answers "was it this phone or the other one".

Attaching a prop to a scene

Open a scene and attach the props that appear in it, either picking one that exists or creating and attaching a new one in a single step. Removing it from the scene leaves the prop in the warehouse.

This is the right level for anything that belongs to the scene — the lamp on the desk, the newspaper on the table.

Props that belong to a character

A prop created from a character's own Props page belongs to that character rather than to the production, and behaves differently in one important way: it can only be attached to the scenes that character plays in, and it attaches to the character within the scene rather than to the scene itself.

That distinction matters on the day. A prop attached to the scene is dressed; a prop attached to the character in the scene is handed to an actor. The breakdown for that actor in that scene will list it; the scene's own prop list will not.

You can see the difference in the picker: a production-wide prop is offered every scene, a character's prop is offered only theirs.

Scenes from the item

You do not have to work scene-by-scene. Open a prop and use Edit Scenes to attach it to everything it appears in at once — pick from the list or type a scene number to filter. This is usually faster when a prop recurs.

Exports

Three, for three different asks:

• The whole props list — what the department buys or hires.
• A single prop — the sheet for one item, with its photos.
• A character's props — from the character page, for the actor or their dresser.

Finding one

Props page previous/next through the warehouse list in name order, so you can walk the inventory without returning to the list each time.

The thing that is not obvious

Deleting a prop removes it from every scene that used it. The prop is production-level; scenes only reference it. So deleting is not a local decision — if a prop is attached in six places, all six lose it.

If a prop has been superseded rather than removed — the hero phone replaced by a different model — rename it and replace its photos instead. The scene attachments survive, and the continuity record stays connected to the scenes that referenced it.