Store the production's paperwork

Every production generates paperwork that is not a script and not a breakdown: call sheets, movement orders, contracts, risk assessments, insurance, the location agreement someone needs at 6am. It usually lives in one person's email.

Documents is where that goes instead — attached to the production, reachable by anyone with access to it.

Files and folders

Upload files to the production's document area, and organise them into folders. Folders can be created anywhere, including inside other folders, so a shoot's worth of call sheets does not have to sit in the same list as the contracts.

Both files and folders can be renamed after the fact, which matters more than it sounds — paperwork usually arrives named for whoever produced it rather than for whoever needs to find it.

Finding one again

Three things make a full shelf navigable.

Sort the list. Files and folders can be ordered by name, by date added or by file size — click the same option twice to reverse it. The choice is remembered for you, on that production, and applies to every folder you open. Date added is the one to reach for after a busy week; file size is how you find what is filling the production's storage.

Folders carry a size. A folder shows the total of everything inside it, at any depth — not just the files sitting directly in it. Sorting by size therefore ranks folders as well as files, which is the quickest way to see that six months of dailies are living under Reference.

Search finds documents. The production search covers documents by name and by tag, and each result shows the folders above it, so two files both called Call Sheet are told apart before you click. Opening a result takes you to the folder holding the file with the file itself marked — and the same happens from a document shown anywhere else in the app, such as the paperwork on a shooting day or an invoice on the billing page.

The same file twice is kept, not overwritten

Upload a file whose name is already taken and SceneMatch keeps both, adding a suffix to the newcomer: Call Sheet Day 12.pdf and then Call Sheet Day 12 (1).pdf.

This is deliberate, and it is the right default for production paperwork. A second upload of the same name is almost always a revised version, not a mistake — and silently replacing the original would destroy the record of what was circulated on the day. Nothing is lost; you rename the new one to whatever it actually is.

Names have to be unique within their folder

Inside any one folder, every name must be free — and files and folders share that namespace. You cannot have two folders called Call Sheets side by side, and you cannot rename a file to a name a neighbouring folder already uses.

But the constraint only applies within a folder. The same names are free again one level down, so a Call Sheets folder can perfectly well contain another Call Sheets folder, and a file name used at the root can be used again inside a folder.

That is what makes per-episode or per-block folders work: each one can use the same internal naming without collisions.

The thing that is not obvious

Documents are not attached to scenes, characters or shooting days. This area is deliberately a plain file store — it is for the paperwork about the production rather than the breakdown of it.

If something belongs to a scene, a look or a shooting day, it is better attached there: photos on the scene character, notes on the shooting day, references from the script to warehouse items. Those are findable from the work — you arrive at them while doing the thing they belong to, without having remembered they exist.

A document is findable by its name, through the folders or through search. That is a real answer, but it is a different one: it needs somebody to already be looking. Filing a scene's reference photo in Documents means the person prepping that scene will never see it.

Who can see them

Documents follow the production's access rules like everything else, so a member restricted by department sees them on the same terms — see roles and departments. This is worth checking before uploading anything sensitive, since paperwork is the most likely thing in a production to be commercially confidential.