Store the production's paperwork
Call sheets, contracts, risk assessments and everything else the production accumulates, in folders, in one place the whole team can reach.
Every production generates paperwork that is not a script and not a breakdown: call sheets, movement orders, contracts, risk assessments, insurance, the location agreement someone needs at 6am. It usually lives in one person's email.
Documents is where that goes instead — attached to the production, reachable by anyone with access to it.
Files and folders
Upload files to the production's document area, and organise them into folders. Folders can be created anywhere, including inside other folders, so a shoot's worth of call sheets does not have to sit in the same list as the contracts.
Both files and folders can be renamed after the fact, which matters more than it sounds — paperwork usually arrives named for whoever produced it rather than for whoever needs to find it.
The same file twice is kept, not overwritten
Upload a file whose name is already taken and SceneMatch keeps both, adding a suffix to the newcomer: Call Sheet Day 12.pdf and then Call Sheet Day 12 (1).pdf.
This is deliberate, and it is the right default for production paperwork. A second upload of the same name is almost always a revised version, not a mistake — and silently replacing the original would destroy the record of what was circulated on the day. Nothing is lost; you rename the new one to whatever it actually is.
Names have to be unique within their folder
Inside any one folder, every name must be free — and files and folders share that namespace. You cannot have two folders called Call Sheets side by side, and you cannot rename a file to a name a neighbouring folder already uses.
But the constraint only applies within a folder. The same names are free again one level down, so a Call Sheets folder can perfectly well contain another Call Sheets folder, and a file name used at the root can be used again inside a folder.
That is what makes per-episode or per-block folders work: each one can use the same internal naming without collisions.
The thing that is not obvious
Documents are not attached to scenes, characters or shooting days. This area is deliberately a plain file store — it is for the paperwork about the production rather than the breakdown of it.
If something belongs to a scene, a look or a shooting day, it is better attached there: photos on the scene character, notes on the shooting day, references from the script to warehouse items. Those are findable from the work. A document in a folder is findable only by someone who goes looking for it.
Who can see them
Documents follow the production's access rules like everything else, so a member restricted by department sees them on the same terms — see roles and departments. This is worth checking before uploading anything sensitive, since paperwork is the most likely thing in a production to be commercially confidential.